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CensusIO CensusIO Guide

Enter data

You can type records straight into CensusIO. The form is generated from your survey type, so it shows the right fields, validates as you go, and shows or hides fields based on the rules you set.

Enter one record

Section titled “Enter one record”

From a survey type, choose Enter data. The form opens with the survey’s fields.

The data-entry form A form with a Location dropdown at the top, then fields generated from the survey type: Species, Length in millimeters, and Survey date, each marked required, and a GPS location field, above a Submit button. Numbered markers point at the location binding, a required field, and the Submit button. Enter a record LOCATION Cherry Creek, reach 2 (site) ▾ Species * Rainbow trout Length (mm) * 312 Survey date * 2026-05-02 Submit 1 2 3
The form is generated from your survey type. Required fields are marked, and you can bind the record to a site or waterbody.
  1. Location (optional, and shown once your organization has locations defined): bind the record to a site or waterbody, so it inherits that place and can be checked against it. Leave it on “No specific location” to record a point only.
  2. Fields: fill in the survey’s fields. Required fields are marked, help text appears beneath a field, and any problems show inline as you go.
  3. Submit: save the record. The form clears and is ready for the next one, so you can keep entering.

Enter many records quickly

Section titled “Enter many records quickly”

For a long session at the bench or in the boat, use rapid entry. It keeps a running count and lets you mark fields as sticky, so their values carry over to the next record.

  1. Open rapid entry for the survey type.
  2. Under Stays for the next record, check the fields that should keep their value between records. The date, time, and location are sticky by default, since they usually do not change within a session.
  3. Enter and Submit each record. The sticky fields stay filled, the rest clear, and the counter ticks up. Your recent entries from this session are listed so you can spot a mistake.

Next

Section titled “Next”